System
4 (5) categories
- inbox: (optional)
- projects: completable and have an end date
- areas of responsibility: a quality, standard, or responsibility to maintain over time for your role
- resources: interests, curiosities, passions, hobbies (not responsibilities!)
- archives: anything not active
Workflow
60 second setup guide
- start fresh by archiving everything and put a date on that folder
- create project folders
- create an inbox (optional)
- create additional folders as necessary
Only create additional folders as necessary. Never create empty folder or tag until you have something to put in it.
Refinement
Project refinement
- confirm projects are not an area of responsibility.
- be able to define workload of project
Folder Refinement
- Number the folders.
- Standardize naming convention. i.e. emojis start projects, capital starts areas of interest, uncapitalized starts resources
- activate offline mode for projects and inbox folders
- make backups
- be flexible. It doesn’t matter that you have 4 main categories. Two works: i.e. Hot - Cold. Or add a systems folder for 6.
- Use same organizational system on everywhere. Each system adds mental load.
Upkeep
- retitle new items in inbox to something useful. Same vein as - 1a - On Writing Titles
- Sort in to para - will this help me move a current project forward? yes - projects. will this help me uphold an area of responsibility? yes - aor. Interest? Otherwise, delete. This also helps refresh work / ideas that have been done too.
- Update active projects. Move stuff to archives or out of it.